http://web2.xrsnet.com/dtod

Families First Phase I utilizes specific tables for the naming of physical locations, both within and outside of CONUS. Physical locations (pickup location, SIT warehouse, final delivery address) are used during the invoicing process, and transfer of invoice information from PowerTrack to CWA. Unfortunately, these tables do not match any other type of naming convention currently utilized.

In an effort to alleviate some of the confusion with determining the correct spelling according to the official DTOD locations files, we have created a lookup system where you can search for your precise location spellings.

Please feel free to check out new and exciting information at our weblog, located at Weblog

Our AccuBill Web Application is now available. Try one of our real-time demos to see it in action.

Last week we sent you an email regarding the recently issued letter from DFAS-Indianapolis about payments. We wanted to explain a bit more of what this could potentially mean with regard to your invoice payments starting the first few weeks in September. Invoices greater than $2500.00 sent to DFAS-Indianapolis on September 1, 2004 and after will not be processed for payment in the expedited manner as currently done. Rather, invoices in excess of $2500.00 submitted September 1, 2004, will be held for payment until approximately September 23, 2004. This cycle will continue with invoices being held for 23 – 30 days from invoice receipt until payment date.

We also received a copy of an email from Scott Michael of AMSA back to DFAS expressing concern as to the timing of this change as well as why would NOT the payment of invoices by U.S.Bank’s PowerTrack be subject to the same cash management requirements. The sense is that this cash management issue came about to make the move to PowerTrack more attractive to carriers as PowerTrack is to pay the invoices in 3 days once the billed amount submitted by the carrier matches the expected amount rated by CWA. The response provided Scott comes from DFAS and is as follows:

“We, too, would have liked to remain status quo until PowerTrack provides full functionality. Unfortuantely, we are under scrutiny more and more by GAO and believe there is a sense of urgency in complying with the law to the fullest extent possible. You asked why the PowerTrack initiative would not be subject to the same cash management requirements as other payments. US Bank makes PowerTrack payments directly to the transportation vendors. Therefore, those payments are not subject to cash management. The terms and conditions of the US Bank’s contract with the government provides for early payment due to the rebate offered. Transportation vendors can also offer discounts and receive payment early once we start cash managing payment.”

We are again attaching this letter, and would ask that you ensure it is routed to the appropriate accounting personnel in your organization as cash flow will certainly be affected.

This morning, SDDC posted a four page document on how to become involved in Phase I of Families First. If you are at all interested in exploring the possibility of joining the electronic billing and payment portion of Phase I Families First, please check out their posting at http://www.mtmc.army.mil/CONTENT/12464/SSCNXXXXX.pdf .

We have had confirmation from DFAS-Indianapolis that the EDI transmittal of today (for invoices generated 7-8-04) was received and will be processed for payment.

With respect to DFAS-Indianapolis, we received the attached letter regarding payment processing at DFAS-Indianapolis with an effective date of August 31, 2004.

DFAS-Indianapolis letter

The Customer Support Department of The Day Companies, Inc. looks forward to receiving and answering your questions as of Tuesday, June 1, 2004. Because there is more than one person in this department, we do ask that you email (xrs@daycos.com), fax (402-379-3574) or leave a voice mail for us (our extension is 123). This allows us to research and respond to your inquiries in an efficient manner. We will attempt to answer all inquiries via email or fax.

Please be sure to include in your correspondence with us your name, the company you are with, the GBL number and shipper name you are inquiring about, in addition to your question. We will respond to your inquiry within two business hours.

On Monday morning, April 19, 2004, you may notice some changes in the appearance of XRSNet. Over the weekend, we will be changing the programming behind the scenes to improve both speed and reliability of the site. The functionality of the site will not change.

If you have any questions or concerns, please contact us at xrs@daycos.com.

The requirement for pre-authorization to take place within the CWA has been dropped, and all pre-authorized accessorial requests will continue to be processed as in the current program.

If you are interested in further information regarding this seminar, please contact us at 800-366-1440 or via email at xrs@daycos.com.

Please note that MTMC has now posted the clarification on use of a Long Delivery Certificate. You can view the actual letter here: Long Delivery Certificate Notice

We have been informed by GSA that the Notices of Overcharge for miles over 30/50 are to be stopped immediately. USTRANSCOM and MTMC have worked with GSA to ensure that interpretation of the solicitations is consistent. The signature of a Transportation Officer, or issuance of a Long Delivery out of SIT Certificate is only necessary when the destination base changes.

We will have instructions for you in the next day or two on how to proceed with Notices of Overcharge you currently possess.